School Hours: 7:50 AM to 3:30 PM – Early Release Fridays: 7:50 AM to 1:30 PM
Morning Carline: 7:15-7:48 AM – Afternoon Pick-Up: 3:30-4:15 PM (1:30-2:15 PM Early Release)
Morning Student Drop-Off
Morning drop will begin at 7:15 am. At this point, Families may enter through the Ingram or Midhurst entrances and wait briefly before 7:20 am, when students may safely exit their vehicles. Lower School students will stay on the playground while Upper School students will remain in the gym until the 7:35 am bell. Lower and Upper School students can be dropped off at either campus.
Pick-up in the afternoon will start at 3:30 or 1:30 pm on Early Release Fridays.
Lower School Afternoon School Pick-Up
Campus gates will open at 3:15 PM (1:15 PM on Early Release Fridays). Do not cue on Ingram Rd. prior to 3:15 (and 1:15). Lower School Families should plan their commute to arrive at their wave time. Cars will enter the lower school parking lot from Ingram and prominently display your car placard on your review mirror. Once our faculty enter your student placard number into our CURB system, students will be directed to leave their classrooms and form a queue before leaving the building to walk up the empty lane between vehicles idling. The traffic captain will then direct vehicles with all their students to “zipper” out down the middle lane to exit campus. Once you have your student(s) you are ready to leave and you will indicate this to faculty by holding a “thumbs up” for carline faculty. If you do not have your student(s) yet you will show faculty a “thumbs down”. When you arrive at the gates to exit please use your turn signals to indicate to our officers on duty if you are turning left or right out of the parking lot so that they can direct you accordingly.
All Lower School families signed up for or were placed in a “wave time” for when they can enter the carline. If you need to change your selected or assigned wave time you can make a request for a different wave time by emailing ghwhinfo@greatheartstxschools.org with your request.
| Wave Times | Who? |
| 3:15-3:30 | K-1 students only, no siblings No sign ups allowed |
| 3:30-3:40 | This wave time was open for any family to sign up for. |
| 3:45-3:50 | This wave time was open for any family to sign up for. |
| 3:55-4:00 | This wave time was open for any family to sign up for. |
Wave times are the best option to manage traffic bottlenecks and backups on the streets surrounding campus. Wave times are designed to decrease wait time and ensure there is a steady flow of traffic versus immovable traffic that causes major delays and safety concerns for our families and the surrounding community that find themselves close to our school during dismissal.
Upper School Afternoon School Pick-Up
Upper-School-only Families may begin lining up at 3:20 PM (1:20 PM on Early Release Fridays). All Upper School students must be picked up at Upper School.
Wave Time begins at 3:30 pm, during which Upper-School-only families may enter the Upper School parking lot off Midhurst.
All Upper School families will sign up for a “wave time” for when they can enter the carline. Rather than being issued numbers, Upper School families will be given a color that corresponds to their chosen wave time. If necessary, you can request that this wave time be adjusted later on (Student sports, Lyceum electives, parent schedule, etc).
All Upper School families if you need to change your selected or assigned wave time you can make a request for a different wave time by emailing james.grover@greatheartstxschools.org with your request. You can also email Mr. Grover any Upper School carline questions.
Drop-Off FAQ:
How early may I arrive at school for a drop-off?
Campus gates will open at 7:15 for parents to enter the parking lot, at 7:20, faculty will open the carline, at which time students will proceed to their designated areas. We ask you not to drop your students off at school prior to 7:20 as there are no faculty on duty to supervise them. Gates open at 7:15 for families because it allows time for our teachers and staff to park and enter the building before our drop-off process.
When do I drop off my student(s), and where do I drop them off?
Drop Off begins at 7:20 a.m. Students are not allowed to leave the vehicle until a staff member is present. Students may be dropped off in either the lower or upper school parking lots. After your student(s) exit your vehicle you will show carline team a thumbs up so that they know you are ready to leave campus.
After drop-off, where do students walk?
If dropped off before 7:35 AM, Kinder-2nd grade will go to the playground, 3rd and 4th grade will go to the turfed area beside the playground, and 5th grade will utilize half of the MPR until the morning bell rings.
Upper School Scholars will walk to the gym, where they will be seated until the morning bell rings.
I have to get to an early meeting at work. Can I drop my student off before 7:20 a.m.?
Early drop-offs whereby the students are left before 7:20 a.m. are not permitted. Please make other arrangements.
When does drop-off end?
Faculty-assisted drop-off concludes at 7:48 a.m. Students arriving after this time will need to be walked into the administrative office by their parents. Parents, you will need to park your vehicle and walk your student in and sign them in for the day at which time a tardie will be issued.
How do I know when to leave?
Please do not leave the drop-off area until you are waved along by the parking captain (The person at the beginning of the line of vehicles). Drivers must acknowledge and obey the staff who safely care for you, your students, and all the other cars around you.
Pick-Up FAQ:
What will my student be doing while they wait?
All students K-12 will be able to work on homework while they wait to be dismissed to carline.
What time does school dismiss?
Dismissal is 3:30 PM on regular school days and 1:30 PM on early release Friday’s. This means that the first students will begin arriving at their vehicles shortly after that time, by a few minutes.
Carline officially closes at 4:15 PM each afternoon on full days and 2:15 PM on early-release Fridays.
All students MUST be picked up by 4:15 p.m. (2:25 p.m. on early release days) unless they are enrolled in an after-school activity. After 4:15 pm (2:15 pm on early release days), parents must park, enter the main entrance, and sign out their student(s).
Late fees will apply at a rate of $1/minute. All students should be picked up within 10 minutes of the scheduled end time for clubs, tutoring, or sports. Any student not picked up by this time will fall into the above policy. Siblings of students in clubs, tutoring, or sports may not “hang out” on campus until their sibling’s extracurricular activity is over. No student may be unsupervised on campus after school. Any student unattended will be checked into Athenaeum/HW Club. See page 68 in the family handbook.
How early may I arrive at school for after-school pick-up?
Campus gates will open at 3:15 for parents to enter the parking lot, at 3:30, faculty will open the carline at which time students will proceed to their designated dismissal areas. On early release, Friday’s campus gates will open at 1:15 for parents to enter the parking lot. We ask that you DO NOT que on Ingram and Midhurst prior to 3:15 and plan to arrive on campus at 3:15.
Why can’t I get my student when I arrive?
While you may enter our parking lot at your wave time, this does not mean your students will be dismissed at that time to your car as they are waiting to be dismissed from their classrooms.
My student has a Doctor’s appointment right after school. What do I do?
If you need to check your student out before the end of the day, we ask that you do so no later than 3:00 PM p.m. on full days and 1:00 PM on early release days.
Am I allowed to park in the surrounding area parking lots and walk to the front lobby to pick up my student?
No, all students must be picked up via our carline.
Are my lower school students able to walk off campus on their own and meet me outside of the school gates?
Yes. Parents wanting a lower school student to walk off campus with an upper school sibling OR a family that resides in the properties adjacent to campus can submit a google form request. Once submitted, campus administration will review the request and email a confirmation once the request has been approved or denied
Lower School walker link to form: https://forms.gle/RvqhxaAbDx1AFv3H6
